Please also familiarize yourself with the University of Manitoba's Grading Regulations.
Departments are responsible for ensuring that their course grades are submitted and approved by the appropriate deadlines, and can use the “Faculty Support Services” menu in Aurora to monitor the submission of grades and grade approvals.
Steps for entering Final Grades using Aurora are found in Entering Final Grades (PDF). This document includes grade entry information for:
Once final grades have been entered and saved, a confirmation message will display indicating that all grades have been displayed successfully; any errors encountered will also be displayed.
Some departments require department approval of grades. In such cases, once the grades have been entered into Aurora they will accessible to the appropriate authority for approval. In this case, there is a notation at the top of the grade entry form that indicates whether approval is required and if approval has been granted. These grades will not be rolled to academic history until the grades for the class have been approved.
Once grades have been entered, approved if necessary, and ‘rolled to academic history’ they will be available to students through Aurora. At this time the grade can no longer be changed in Aurora , and the Grade on Transcript column on the grade entry form will be populated. Grades will be rolled every night.
To correct or change a grade after it has been rolled to academic history, use the Change of Grade Form.
Any final grade that is left as an ‘IP’ (In Progress) will be changed to an ‘F NP’ (F – No Paper) four months following the deadline for submission of grades.
Grades that need to be changed because of deferred exams, grade appeals or errors made must be changed using the existing Change of Grade process.
Instructors use the Late Grade Submission Template (.xls)**
Email your completed spreadsheet to your Department Head or designate, using the subject line to indicate your course number (graduate level courses must be submitted to the Faculty of Graduate Studies).
Late grades submitted to the Registrar’s Office directly from instructors will not be accepted.
Departments forward late grades to firstname.lastname@example.org for processing.
Complete instructions for correcting or changing grades are found in Entering Final Grades (PDF).
Change of Grade form (PDF)
Steps for viewing and approving final grades in Aurora are found in View & Approve Final Grades (PDF).
Some departments, schools and faculties require that grades be approved by a department head or committee prior to being made official and available to students. In this case, there is a notation at the top of the grade entry form that indicates whether approval is required and if approval has been granted. These grades will not be rolled to academic history until the grades for the class have been approved.
If department approval is required for your final grades, familiarize yourself with your department's deadlines - grades should be approved and submitted by the final grade submission deadline.
Aurora includes a facility that permits authorized personnel (normally a department head or designated administrative assistant) to View and/or Approve grades that have been entered, to track the progress of grade entry and to identify classes with missing grades.
Discipline notations attached to grades use the grade comment DISC (Discipline). These are entered by the Registrar’s Office.
Full details can be found in Submit DISC Grades and Comments (PDF).
July 11, 2017