The U of M uses a centralized system, Astra Schedule, to coordinate the assigning of Academic, Meeting and Event Space for the Fort Garry and Bannatyne campuses.
This web page has been developed as a source of information for academic space assignment. Information and instructions for requesting space for non-academic activities can be found at umanitoba.ca/roombooking.
The institution-wide use of Astra Schedule to coordinate classroom assignment ensures that the needs of students, instructors, programs and the strategic goals of the university are met, while optimizing the use of teaching space. Benefits include:
automating the process of matching timetables created by faculties and units to appropriate instructional spaces;
simplifying the process used for requesting and booking space for events;
creating an up to date inventory of all instructional spaces on the Fort Garry Campus and the Bannatyne Campus;
creating a new community booking process for use of space by members of the U of M community;
optimizing instructional space usage at the U of M;
ensuring instructors and students have appropriate spaces in which to teach and learn;
providing software tools to academic and event schedulers and the Registrar's Office resulting in a more efficient use of staff time;
analyzing past classroom space usage related to how instructional space has been used at the U of M;
allowing modeling to examine future space needs at the U of M.
For more information about the U of M's Scheduling Initiative, please see the Other Resources.
Classroom space is assigned based on information provided to the Registrar’s Office. A “best fit” approach is used to assign space to classes. “Best fit” is based on:
Capacity - A room that is large enough to accommodate the class enrolment, but not so large as to underutilize the space.
Room type- seminar, classroom, lab, etc.
Location – ‘Faculty home building’; geographic proximity to ‘faculty building’ (in the faculty zone)
Geographic exclusions have been set up to eliminate long travel distances.
Classes taught by the same instructor ‘back to back’ (if known at the time of room scheduling) have been assigned to rooms in the same building to reduce travel time between classes. (Note back to back has not been setup to utilize the same room as class size may differ significantly.)
Instructors who are members of a College have a preference to be assigned to a room in their College building.
Room features – tables vs. tablets, whiteboard, technology, etc.
Labs and studios have been assigned according to past practice and teaching requirements.
There are more requests for rooms with permanent audio visual technology than can be met with the rooms that are currently equipped with AV. Priority has been given to classes for which the permanent equipment is essential. All large theatres are well equipped with technology. If, after viewing the room features of the space assigned, instructors see that required audio-visual equipment is not included, instructors can order suitable equipment to be brought to classes through Classroom Technology Support. Watch for information from Classroom Technology Support regarding equipment bookings for the coming term.
Spanned courses are those that are taught over both Fall and Winter Terms. Note that instructors must check their schedules for both Fall and Winter Term as the location for each term may be different.
Irregular Meeting Times
Courses that do not follow the University’s regular meeting patterns may be assigned different rooms for each meeting pattern. Example: EDUA 1810 meets Wednesday and Fridays in September; and Mondays in October. This course may be assigned two different rooms – one for each of those meeting patterns.